Profit and Loss - Yearly Comparison
The Profit and Loss - Yearly Comparison workbook compares your organization's revenues, expenses, and net income against the same period last year, across both Month to Date and Year to Date. It is useful when you need to quickly assess whether the business is performing better or worse than the prior year and identify which lines are driving the change.
For each profit and loss line, it shows the current year amount, the prior year amount, and the variance in dollars and percent, making it straightforward to spot where performance has improved or declined year over year.
Selection page
When you open the workbook, the Selection Page appears before the workbook loads. Fiscal Year and Fiscal Period are required fields and must be completed before you can proceed. You can also click the Selection Page sheet at any time to update your parameters directly.
- Fiscal Year – the fiscal year for the profit and loss statement. (required)
- Fiscal Period – the period used as the cutoff between actuals and forecast. (required)
- Company
- Department
- Cost Center
Profit and Loss
The report is split into two blocks: Month to Date and Year to Date. Each block compares current year actuals to last year actuals for the same timeframe.
- Current Year: actual financial performance posted to each profit and loss account for the current period.
- Last Year: actual financial performance posted to the same account for the equivalent period last year.
- Var $: dollar change between current year and last year (Current Year - Last Year).
- Var %: percentage change between current year and last year, calculated as (Current Year - Last Year) / Last Year x 100.
Mapping
The profit and loss statement is organized into sections covering operating, investing, and financing activity. Each Report Section is linked to a Report Code that determines which accounts are included and how totals are calculated. Two mapping tables control this structure. In most cases, these tables should not be modified. Changes are typically only required if your Sage 200 account structure differs from the default setup or if accounts are appearing in the wrong section.
The first table defines the main cash flow sections and is refreshed manually when code assignments change in Sage 200.
| Report Section | Report Code |
|---|---|
| Sales Revenue | KPI_REVENUE |
| Other Revenues | KPI_OTHER_REVENUE |
| Cost of Sales | KPI_COGS |
| Other Income and Expense | KPI_SUSP |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Fixed Charges | KPI_FIXED_CHARGES |
| Amortisation | KPI_AMORTISATION |
| Interest Expenses | KPI_INTEREST_EXPENSES |
The second table controls which report codes are extracted and feeds the profit and loss dynamically. Update this table if specific account groupings need to be added or adjusted.
| Report Section | Report Code |
|---|---|
| Tax Payables | KPI_TAX_PAYABLE |
| Other Income and Expense | KPI_SUSP |
| Sales Return and Allowances | KPI_SRET |
| Discount | KPI_SDISC |
| Revenue | KPI_REVENUE |