Profit and Loss - Basic
The Profit and Loss - Basic workbook is the starting point for reviewing financial performance over a selected period. It covers revenue, cost of sales, expenses, and net income (loss), with key subtotals including Gross Profit, EBITDA, and EBIT calculated automatically. Results are shown for both the current period and the full fiscal year to date, giving you a complete view of where the business stands at any point during the year.
Selection page
When you open the workbook, the Selection Page appears before the workbook loads. Fiscal Year and Fiscal Period are required fields and must be completed before you can proceed. You can also click the Selection Page sheet at any time to update your parameters directly.
- Fiscal Year – the fiscal year for the profit and loss statement. (required)
- Fiscal Period – the period used as the "as of" date for the report. (required)
- Company
- Department
- Cost Center
Profit and Loss
The report shows financial performance for the selected period across two columns.
- Month to Date: posted activity for the current fiscal period only.
- Year to Date: posted activity from the start of the fiscal year up to the end of the selected period.
Mapping
The profit and loss statement is organized into sections covering operating, investing, and financing activity. Each Report Section is linked to a Report Code that determines which accounts are included and how totals are calculated. Two mapping tables control this structure. In most cases, these tables should not be modified. Changes are typically only required if your Sage 200 account structure differs from the default setup or if accounts are appearing in the wrong section.
The first table defines the main cash flow sections and is refreshed manually when code assignments change in Sage 200.
| Report Section | Report Code |
|---|---|
| Sales Revenue | KPI_REVENUE |
| Other Revenues | KPI_OTHER_REVENUE |
| Cost of Sales | KPI_COGS |
| Other Income and Expense | KPI_SUSP |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Fixed Charges | KPI_FIXED_CHARGES |
| Amortisation | KPI_AMORTISATION |
| Interest Expenses | KPI_INTEREST_EXPENSES |
The second table controls which report codes are extracted and feeds the profit and loss dynamically. Update this table if specific account groupings need to be added or adjusted.
| Report Section | Report Code |
|---|---|
| Accounts Payable | KPI_AP |
| Accounts Receivable | KPI_AR |
| Accrued Expenses | KPI_ACCRUED_EXPENSES |
| Amortisation | KPI_AMORITSATION |
| Assets | KPI_ASSETS |