Profit and Loss - Forecast
The Profit and Loss - Forecast workbook covers your organization's revenues, expenses, and net income for the full fiscal year. It combines actual results for completed periods with forecast values for the months still ahead, giving you a month-by-month view of financial performance across the entire year in a single report. It is useful when you need to assess where the fiscal year is heading based on real posted data rather than relying on forecast figures alone.
The cutoff between actuals and forecast is determined by the fiscal period you select. Months up to that period reflect posted ledger activity, while the remaining months reflect the forecast. Four summary columns on the left give you a full-year picture, including the variance between what was actually posted and what was forecasted.
Selection page
When you open the workbook, the Selection Page appears before the workbook loads. Fiscal Year and Fiscal Period are required fields and must be completed before you can proceed. You can also click the Selection Page sheet at any time to update your parameters directly.
- Fiscal Year – the fiscal year for the profit and loss statement. (required)
- Fiscal Period – the period used as the cutoff between actuals and forecast. (required)
- Company
- Department
- Cost Center
Profit and Loss
The report includes four summary columns on the left, followed by a column for each month of the fiscal year. Months up to the selected period show Actual values, while the remaining months show Forecast values.
- Full Year Actual: total actual financial performance across all posted periods in the fiscal year.
- Full Year Actual + Forecast: combined view of actual results to date and forecast amounts for the remaining months.
- Full Year Forecast: total forecasted financial performance for the full fiscal year.
- Full Year Variance: difference between Full Year Actual and Full Year Forecast.
Mapping
The profit and loss statement is organized into sections covering operating, investing, and financing activity. Each Report Section is linked to a Report Code that determines which accounts are included and how totals are calculated. Two mapping tables control this structure. In most cases, these tables should not be modified. Changes are typically only required if your Sage 200 account structure differs from the default setup or if accounts are appearing in the wrong section.
The first table defines the main cash flow sections and is refreshed manually when code assignments change in Sage 200.
| Report Section | Report Code |
|---|---|
| Sales Revenue | KPI_REVENUE |
| Other Revenues | KPI_OTHER_REVENUE |
| Cost of Sales | KPI_COGS |
| Other Income and Expense | KPI_SUSP |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Fixed Charges | KPI_FIXED_CHARGES |
| Amortisation | KPI_AMORTISATION |
| Interest Expenses | KPI_INTEREST_EXPENSES |
The second table controls which report codes are extracted and feeds the profit and loss dynamically. Update this table if specific account groupings need to be added or adjusted.
| Report Section | Report Code |
|---|---|
| Tax Payables | KPI_TAX_PAYABLE |
| Other Income and Expense | KPI_SUSP |
| Sales Return and Allowances | KPI_SRET |
| Discount | KPI_SDISC |
| Revenue | KPI_REVENUE |