Profit and Loss - With % Expense, Income
The Profit and Loss - With % Expense, Income workbook covers revenues, expenses, and net income on a Year to Date basis for the current year and the prior year. Beyond the standard amounts, it adds a % of Sales and % of Expenses column for each year, making it useful when you need to understand not just how much was earned or spent, but what share of revenue and total expenses each line represents. This is particularly helpful for identifying cost structure changes and margin trends year over year.
Selection page
When you open the workbook, the Selection Page appears before the workbook loads. Fiscal Year and Fiscal Period are required fields and must be completed before you can proceed. You can also click the Selection Page sheet at any time to update your parameters directly.
- Fiscal Year – the fiscal year for the profit and loss statement. (required)
- Fiscal Period – the period used as the "as of" date for the report. (required)
- Company
- Department
- Cost Center
Profit and Loss
The report shows Year to Date financial performance for the current year and the prior year side by side. Each year includes the following columns.
- YTD: actual posted activity from the start of the fiscal year up to the selected period.
- % of Sales: each line's YTD amount expressed as a percentage of total sales revenue, calculated as (YTD / Total Sales) x 100.
- % of Expenses: each line's YTD amount expressed as a percentage of total expenses, calculated as (YTD / Total Expenses) x 100.
Mapping
The profit and loss statement is organized into sections covering operating, investing, and financing activity. Each Report Section is linked to a Report Code that determines which accounts are included and how totals are calculated. Two mapping tables control this structure. In most cases, these tables should not be modified. Changes are typically only required if your Sage 200 account structure differs from the default setup or if accounts are appearing in the wrong section.
The first table defines the main cash flow sections and is refreshed manually when code assignments change in Sage 200.
| Report Section | Report Code |
|---|---|
| Sales Revenue | KPI_REVENUE |
| Other Revenues | KPI_OTHER_REVENUE |
| Cost of Sales | KPI_COGS |
| Other Income and Expense | KPI_SUSP |
| Operating Expenses | KPI_OPERATING_EXPENSES |
| Fixed Charges | KPI_FIXED_CHARGES |
| Amortisation | KPI_AMORTISATION |
| Interest Expenses | KPI_INTEREST_EXPENSES |
The second table controls which report codes are extracted and feeds the profit and loss dynamically. Update this table if specific account groupings need to be added or adjusted.
| Report Section | Report Code |
|---|---|
| Tax Payables | KPI_TAX_PAYABLE |
| Other Income and Expense | KPI_SUSP |
| Sales Return and Allowances | KPI_SRET |
| Discount | KPI_SDISC |
| Revenue | KPI_REVENUE |