Data Model Authorizations

This option is used to grant access to the Data Models, to groups or users.

  1. In the Administration section , click on the Security drop-down menu in the left pane.
  2. Select Data Model Authorizations.

There are three different ways of adding authorization to a Data Model and you can toggle from one to the other by changing the value of the Manage drop-down list.

You can manage the authorization by Users, Groups or Data Models.

Example

Here, we chose to manage the authorizations by Users.

A list of users will be displayed and from that list you can select a user to see the Data Models that this specific user is authorized to access.

  1. From the Data Models section, select the required Data Model and click on Add.
Note

The Authorized Data Models section contains the Data Models that are authorized specifically for the selected user and not part of the member group.

Tip

The same functions are accessible by selecting Groups or Data Models in the Manage drop-down list. Use the one that is more convenient.

By default, when adding authorizations to a Data Model, the Data Model Role, Authorization Display Level and Authorization Edit Level will be set as the default value configured for the User or Group. These values can be overridden at the Data Model level.

As mentioned earlier, the authorization should always be configured at the Group level, not the User level.

If a user is part of multiple groups and if all of these groups are authorized to the same Data Model, the highest level of authorization for the group will be granted to the user (display and edit level), and all the roles will be merged.

Example

Display Level: If the user is a member of Group A and Group B, and if Group A has a display level of 20 and Group B is displayed at level 40, the user will have a display level of 40.

Roles: If the user is a member of Group A and Group B, and if Group A is authorized to Print, but not authorized to Create New Worksheet and if Group B is not authorized to Print, but is authorized to Create New Worksheet, the merge of the roles will grant the access to both Print and Create New Worksheet to the user.